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[Office Coordinator] - Global Business Services

Tokyo 23 Wards 外資系企業 ¥5,000,000 - ¥6,000,000 per year Foreign Multinational View Job Description
You will create, execute and facilitate high-quality, on-brand experience within Tokyo office. This will be achieved by supporting the needs of office's internal project teams as well as managing the experience of external clients.
  • Work in multicultural environment
  • Develop skillset and experience in a fast-paced environment

About Our Client

The company is a leading global executive search and leadership advisory firm. With a focus on helping organizations identify and develop top leadership talent, the firm offers strategic guidance and expertise in executive recruitment and leadership consulting across various industries.

Job Description

  • Serve as first point of contact with external customers
  • Support internal and external events (e.g., team offsites, business development events, etc.) including scheduling, booking meeting space, coordinating catering and managing logistics
  • Edit, print, scan and bind documents as needed
  • Managing mailing list distribution and selection
  • Delivery of gifts for internal recognition as well as external partners
  • Office supply management - stocking pantry, office-related communications with landlord
  • Office-related administrative work, e.g. Timesheet summary, first contact for vendors including invoices, filing office documentation
  • Designated office safety officer

The Successful Applicant

  • Experience in General Admin role, such as an Office Manager/Administrator, in a foreign-affiliated office environment.
  • Welcome basic knowledge of HR/Finance/IT
  • Proactive problem solver, strong business judgement, detail orientation and interpersonal skills.
  • Ability to prioritize, manage, and balance a variety of project responsibilities effectively, efficiently and accurately
  • Strong communication skills in Japanese (Native level speaker) and English (Upper Business level speaker)
  • Strong proficiency in MS Office, Excel and PowerPoint.



What's on Offer

  • Good work-life-balance with flexibility
  • A supportive work environment
  • Opportunities for professional development and growth
  • Comprehensive benefits package.



Contact
Linh Nguyen
Quote job ref
JN-122024-6611942
Phone number
+813 6832 8697

Job summary

Function
Secretarial
Specialisation
Administrator
Specialisation
Business Services
Location
Tokyo 23 Wards
Job Type
Permanent
Consultant name
Linh Nguyen
Consultant phone
+813 6832 8697
Job Reference
JN-122024-6611942
Company Type
Foreign Multinational

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know.