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Administrative Assistant - Private Equity

Tokyo 23 Wards 外資系企業 ¥7,000,000 - ¥9,000,000 per year Foreign Multinational View Job Description
You will be providing critical support to executives across Tokyo and Hong Kong. This is an exciting opportunity to be part of the firm's newly established Tokyo office, following their recent entry into the Japanese market. Contribute to the success of a leading investment firm known for its commitment to excellence and client service.
  • Advance your career at a global investment advisory firm.
  • Collaborate with top-tier professionals in a dynamic environment.

About Our Client

The company is a globally recognized financial advisory firm offering strategic advisory, shareholder advisory, restructuring, and fund placement services. With a diverse and inclusive culture, they are dedicated to empowering professionals and delivering world-class service to clients worldwide.

Job Description

  • Manage executives' calendars and coordinate meetings with clients and internal teams.
  • Act as a primary point of contact, maintaining relationships with clients and stakeholders.
  • Draft, send, and respond to correspondence on behalf of executives.
  • Maintain and update the CRM database.
  • Prepare and print high-quality presentation materials.
  • Arrange complex travel plans, ensuring cost-effective and timely bookings.
  • Handle sensitive information with confidentiality and discretion.
  • Provide occasional personal administration support to executives.
  • Support general office management and collaborate with other assistants when needed.

The Successful Applicant

  • Administrative experience in financial services or legal environments.
  • Strong organizational skills, capable of managing multiple priorities under pressure.
  • Excellent communication abilities in both Japanese and English
  • High attention to detail with a proactive and solution-oriented mindset.
  • Professional demeanor with strong interpersonal and problem-solving skills.
  • Proficient in Microsoft Office Suite.

What's on Offer

  • Work at a renowned global advisory firm.
  • Be part of the newly established Tokyo office.
  • Gain exposure to international business operations.
  • Collaborate with a team of seasoned financial professionals.
Contact
Linh Nguyen
Quote job ref
JN-032025-6703022
Phone number
+813 6832 8697

Job summary

Function
Secretarial
Specialisation
Administrator
Specialisation
Financial Services
Location
Tokyo 23 Wards
Job Type
Permanent
Consultant name
Linh Nguyen
Consultant phone
+813 6832 8697
Job Reference
JN-032025-6703022
Company Type
Foreign Multinational

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know.